Privacy Policy

This policy explains how SIA "HRity" ("HRity", "we", "us") handles personal data when you visit our website, use our platform as a customer, or take an interview as a candidate. We process personal data in line with the EU General Data Protection Regulation (GDPR) and applicable Latvian law.

1. Who is responsible for your data

Website visitors and customers. For data about visitors to hrity.ai and about the people who sign up for or buy our service, HRity is the controller.

Candidates. When an employer uses HRity to assess applicants, that employer is the controller of the candidate's data and decides why and how it is used. HRity acts as a processor on the employer's behalf, under a data processing agreement. If you are a candidate, the employer's own privacy notice also applies, and you can direct requests to them or to us.

Contact: info@hrity.ai, SIA "HRity", Skanstes iela 7 k-1, Riga, LV-1013, Latvia.

2. What data we collect

• Customers: name, work email, company, role, billing details, and the vacancies and settings you create in the platform.
• Candidates: contact details, CV and application materials, test answers, the video and audio recording of the AI interview and its transcript, the resulting assessment and its written reasoning, and technical signals used to check that the interview was taken fairly.
• Everyone: messages you send us, and basic technical data such as IP address, browser type and server logs needed to run and secure the service.

We do not analyse facial expressions or emotions, and we do not use biometric data to identify candidates.

3. Why we use it, and on what legal basis

• To provide the platform to customers and run assessments on their behalf — performance of a contract.
• To answer enquiries and send service messages — our legitimate interest in running the business.
• To keep the service secure, prevent fraud and fix problems — legitimate interest.
• To keep invoices and accounting records — legal obligation.
• To send product news, only where you have agreed — consent, which you can withdraw at any time.

For candidate data, the legal basis is chosen by the employer as controller. We use candidate data only on the employer's instructions and never to train models for other customers without their agreement.

4. AI and automated decisions

HRity uses AI to evaluate candidates and recommend a ranking. It does not make hiring decisions: a person at the employer reviews every assessment and makes the final decision. Candidates are told before the interview that an AI conducts it. Each assessment includes written reasoning, and candidates may ask the employer for human review, to express their point of view, and to contest the outcome.

5. Who we share data with

We do not sell personal data. We share it only with service providers who help us run HRity (such as hosting, email and payment providers), under contracts that require them to protect it, and with authorities where the law requires. Candidate data is shared with the employer the candidate applied to. A list of our sub-processors is available on request.

6. Where data is stored

Personal data is hosted and processed only in the European Union. It is not transferred outside the EU/EEA.

7. How long we keep it

We keep data only as long as needed for the purpose it was collected for. Candidate data is kept for the period the employer sets and deleted when the employer deletes it or the contract ends. Accounting records are kept for the period Latvian law requires. Server logs are kept for a short period for security.

8. How we protect it

Data is encrypted in transit and at rest, access is limited to people who need it, and actions in the platform are recorded in an audit trail. We regularly check assessment outcomes for bias.

9. Your rights

You can ask to access, correct or delete your data, to restrict or object to its use, to receive it in a portable format, and to withdraw consent. Write to info@hrity.ai; we reply within one month. Candidates can also contact the employer directly. You have the right to complain to the Latvian Data State Inspectorate (Datu valsts inspekcija, dvi.gov.lv) or the data protection authority in your country.

10. Cookies

Our website uses only the cookies and similar storage needed for it to work. We do not use advertising or tracking cookies. If this changes, we will ask for your consent first and update this policy.

11. Changes to this policy

We may update this policy from time to time. The date at the top shows when it last changed; for significant changes we will notify customers by email.

SIA "HRity", Reg. No. 40203693640, Skanstes iela 7 k-1, Riga, LV-1013, Latvia